Terms & Conditions, Privacy Policy, and User Policies

Entity: Saudi Urological Association (SUA)
Country: Kingdom of Saudi Arabia
Address:
King Abdulaziz University
Faculty of Medicine – Department of Urology
P.O. Box 80215, Jeddah 21589
Kingdom of Saudi Arabia

Official Website: https://saudiurology.org
Contact Email: office@saudiurology.org

Platform Operator:
Organizing Team for Commercial Services (Saudi Arabia – CR 7013224295)
(trading name: Event Troop)
acting as a technical service provider to SUA

Last Updated: [26/01/2026]

SECTION 1 — About the Platform

The Saudi Urological Association (SUA) is a professional medical association dedicated to advancing urological practice, education, research, and collaboration within the Kingdom of Saudi Arabia and internationally.

This website serves as the official digital platform of SUA and provides:

  • Online membership registration and renewal
  • Member profiles and dashboards
  • Registration for conferences, workshops, and scientific activities
  • Digital certificates and participation records
  • Communication between the Association and its members

SECTION 2 — User Registration & Membership Process

To access SUA services, users must create an account on the website.

The registration process includes:

  1. Selecting the appropriate membership category
  2. Creating a user account using an email address and password
  3. Redirecting to the PayTabs payment gateway if a membership fee applies
    (some memberships may be free for certain periods)
  4. Returning to the website to complete the personal and professional profile

Users are responsible for ensuring that all information provided is accurate and up to date.

SECTION 3 — Privacy Policy (Saudi PDPL Compliance)

SUA respects the privacy of its members and users and processes personal data in accordance with:

  • Saudi Personal Data Protection Law (PDPL)
  • Applicable regulations issued by SDAIA

By using this website, you consent to the collection and processing of your personal data as described in this policy.

SECTION 4 — Information We Collect

4.1 Information Provided by Users

  • Full name
  • Email address
  • Mobile number
  • Nationality and country of residence
  • Professional details (institution, position, specialty)
  • Membership category
  • Account login credentials (encrypted)
  • Event registrations and participation history

4.2 Automatically Collected Information

  • IP address
  • Device and browser information
  • Login timestamps and activity logs
  • Security and fraud-prevention data

SECTION 5 — Purpose of Data Processing

Personal data is collected and used for:

  • Creating and managing user accounts
  • Managing SUA memberships and renewals
  • Processing event registrations
  • Issuing certificates and confirmations
  • Communicating official announcements and updates
  • Ensuring platform security and integrity
  • Meeting regulatory, legal, and administrative obligations

SUA does not sell or trade personal data.

SECTION 6 — Payments & Payment Gateway

All online payments (when applicable) are processed securely through PayTabs, a PCI DSS Level 1–certified payment gateway.

  • SUA does not store credit card numbers or CVV details
  • Payment data is handled directly by PayTabs
  • Transaction security is managed by PayTabs and the acquiring bank

Users must comply with PayTabs’ payment terms when completing transactions.

SECTION 7 — Data Storage & Security

SUA and its technical service provider apply appropriate technical and organizational measures, including:

  • Secure SSL/TLS encryption
  • Restricted access to authorized personnel
  • Secure cloud hosting infrastructure
  • Password hashing and encryption
  • Monitoring against unauthorized access

SECTION 8 — Data Sharing & Disclosure

Personal data may be shared only with:

  • Payment service providers (PayTabs)
  • Technical hosting and infrastructure providers
  • Regulatory or governmental authorities when legally required

Data is never shared for third-party marketing purposes.

SECTION 9 — Data Retention

  • Membership and account data is retained while the account is active
  • Event and transaction records are retained in accordance with Saudi legal and accounting requirements
  • Users may request account deletion, subject to mandatory retention obligations

SECTION 10 — User Rights

Users may request:

  • Access to their personal data
  • Correction of inaccurate information
  • Account deletion (where legally permissible)

Requests should be sent to:
📧 office@saudiurology.org

SECTION 11 — User Responsibilities

Users agree to:

  • Provide accurate and lawful information
  • Maintain confidentiality of login credentials
  • Use the platform for legitimate professional purposes
  • Refrain from misuse, fraud, or unauthorized access

Violation may result in account suspension or termination.

SECTION 12 — Intellectual Property

All content on the website, including:

  • Logos and branding
  • Text, layouts, and design
  • Digital systems and dashboards

is the property of the Saudi Urological Association or used under license.
Unauthorized copying or reuse is prohibited.

SECTION 13 — Limitation of Liability

To the maximum extent permitted by Saudi law:

  • SUA is not liable for indirect or consequential damages
  • SUA is not responsible for payment failures caused by banks or gateways
  • SUA does not guarantee uninterrupted platform availability

SECTION 14 — Suspension & Termination

SUA reserves the right to suspend or terminate accounts that:

  • Violate these Terms
  • Engage in fraudulent or unlawful activity
  • Misuse the platform or its services

SECTION 15 — Amendments

SUA may update these Terms & Policies at any time.
Changes will be published on the website with an updated revision date.
Continued use of the platform constitutes acceptance of the revised terms.